[IPAC-List] Session for IPAC? Communication of confidential materials over distances

Thu Jan 16 16:08:57 EST 2014

I'm with Rene's slim majority regarding folks who would like to see more
information exchanged, particularly presentations and discussions from
conferences. I say this despite the great resource we already have in
archived conference material. My impression is that too many good ideas
don't get far beyond the room in which the presentation is made. That
hurts those of us who would love to attend but who don't have the
resources, or who simply can't get away from work.

My personal observations on secure transmittal are that a secure
website is very nice if the agency's got the resources. Who can be a
user is controlled, and so can what each user sees in the file
directory. Access can be granted at the folder level. Getting into the
system can be controlled so that the remote user needs VPN rather than
ordinary e-mail. Having a centralized repository cuts down on the
number of copies that might be made and then stored in less secure
circumstances. There's e-mail, with a secure system in addition to
encrypted and password-protected attachments. This is relatively easy
to implement, but there's the file proliferation problem. If an
electronic file has to be physically sent to a remote location, there
are encrypted flash drives. The IT folks here list certain types for
increased security; they're more expensive than what I use for
non-secure stuff.

Richard F. Tonowski, Ph.D., SPHR
Chief Psychologist
Office of General Counsel/Research and Analytic Services
U.S. Equal Employment Opportunity Commission
131 M Street NE Room 5NW20S
Washington DC 20507-0001

Voice: (202) 663-4752
Fax: (202) 663-4196
E-mail: richard.tonowski at eeoc.gov>>> "Shekerjian, Rene"
<Rene.Shekerjian at cs.state.ny.us> 1/16/2014 9:52 AM >>>

It is of great interest to me and my organization. I probably won*t be
able to make it to the conference, but I would love to see the
presentation. Which raises a similar issue, some members (like me) find
it very difficult to get to the conferences. Some presenters put a
skeleton of an outline in their PowerPoint slides and provide nearly all
the information orally. Any chance we can ask presenters to provide as
much information in the slides as possible. And since that may violate
some presentation guidelines, e.g., don*t overwhelm your slides with
text, any chance we could ask them to prepare full slides that they
could then trim down for the in-person presentation?

It may be asking a lot, but as we move forward with fewer resources and
greater demand to do more with less (or less less with less?) it seems
that it would be beneficial to IPAC if we could find ways to share more
information with the members who can*t attend the conferences.

If I am in a slim majority, then I understand there may be little
benefit for this change. But if others are in my situation, or if IPAC
could attract people who don*t see much point in joining if they can*t
make it to the conferences, this might be beneficial to IPAC.

Which also reminds me, has the reminder to renew gone out? (I
apologize for diverting the discussion.)



René Shekerjian | Testing Services Division | NYS Department of Civil
Service | 518-402-2660

From: Reed, Elizabeth [mailto:EReed1 at Columbus.gov]
Sent: Wednesday, January 15, 2014 8:15 AM
To: IPAC-List
Subject: [IPAC-List] Session for IPAC? Communication of confidential
materials over distances

A lot of us in the assessment field work on test development projects
with developers and/or reviewers who are off-site. Sometimes off-site is
someone working at home, but in the same city. Sometimes off-site is on
the other side of the country or on another continent. I*m interested
in learning about methods people have used to communicate test
confidential information with people in remote locations while ensuring
the confidential nature of the materials. I*m interested in learning
about as many of the options as possible and the pros and cons of each
(including costs, level of security, ease of use).

Some of the methods we*ve used or discussed include:
· Secure websites
· Password protected and/or encrypted documents sent via email
· Shipping hard copies
· Fax
· Phone calls
· WebEx or other similar
· Personal delivery to location

Here are my questions:
1) Is this a topic of interest to others?
2) Is there anyone out there who would be willing to conduct or
help with a session on this topic?

Thanks, Liz

Elizabeth A. Reed
Public Safety Assessment Team Manager
Columbus Civil Service Commission

Direct: 614.645.6032

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